Top 13 Mobile Form Tools and Software for Seamless On-the-Go Data Collection

Did you know that mobile web traffic now accounts for 54.8% of global web traffic? This means that more than half of all internet users are accessing websites via mobile devices, which has profound implications for how businesses collect data. In a world where customers are increasingly interacting with brands through their phones, traditional paper forms simply can't keep up.

Mobile form tools have emerged as the solution, enabling companies gather data from users anywhere, anytime. For instance, a major retail chain that adopted mobile form software drastically improved its ability to capture customer feedback in real-time, allowing faster insights and decision-making.

With this shift in user behavior, it’s clear that mobile form software is more than just a tool—it's a necessity for enterprises looking to stay competitive in today’s mobile-first world. In this article, we’ll explore some of the leading mobile form tools and how they can streamline data collection for your business.

TL;DR

• Mobile forms tools are digital platforms that allow businesses to create, distribute, and collect data through customizable forms on mobile devices.
  
• We considered key factors like ease of use, customization, offline capabilities, and more to compile this comprehensive list of top mobile forms software. We've also highlighted their standout features, pros and cons, and G2 ratings.
• Top mobile form tools include Zonka Feedback, SurveyMonkey, and SurveySparrow for comprehensive data collection. On the web-based side, tools like Typeform and Google Forms offer mobile-responsive, browser-based form creation.
• Zonka Feedback stands out for its powerful offline data collection, AI-powered analytics, and workflow automation, making it the perfect solution if you need actionable insights on the go. Sign up for 14-day free trial or schedule a demo to explore more about its features. 

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What are Mobile Forms Tools?

Mobile form tools are digital platforms that enable businesses to create, distribute, and collect data through customized forms on mobile devices. These tools replace traditional paper forms, making it easier to gather information such as customer feedback, employee reports, and field data in real-time, regardless of location.

With features like offline access, mobile-specific designs, and seamless integration with back-end systems, mobile form software are designed to streamline data collection and improve workflow efficiency across industries.

Why Use Mobile Form Software?

Mobile form software provides businesses with an efficient and flexible way to collect and manage data across various touchpoints. Here are key reasons why businesses should adopt mobile form tools:

• Streamlined Data Collection: Mobile forms automate the process of gathering information, reducing manual effort and the risk of errors. For instance, field inspectors in the construction industry can complete quality checks using mobile forms, instantly updating the back-office system with the results.
• Real-Time Insights: Data is captured and processed instantly, helping businesses make quick, informed decisions. A retail chain can use mobile forms to collect customer satisfaction surveys directly in-store, enabling managers to address issues in real-time.
• Versatility Across Industries: Mobile forms can be customized for a variety of needs, whether it's collecting patient feedback in hospitals, performing safety assessments on construction sites, or gathering employee engagement surveys in corporate environments.
• Offline Access: For remote locations or areas with poor connectivity, mobile forms offer offline access, ensuring no disruption to data collection. For instance, a compliance team in the energy sector can use offline mobile forms to perform safety checks at remote sites that syncs the data once connectivity is restored.
• Cost Reduction: By eliminating paper-based processes, mobile form software saves costs related to printing, storage, and labor, while improving form data accuracy and accessibility.

Factors We Considered when Selecting Mobile Forms Tools 

When selecting the best mobile forms tools for your business, there are several key factors to ensure you’re choosing the right mobile form software that fits your needs. Here's what we considered:

• Ease of Use: Whether you’re collecting customer feedback, performing inspections, or gathering employee input, the interface of mobile form app should be intuitive for users across all levels of technical expertise. The best mobile forms platforms provide drag-and-drop form builders and easy deployment, ensuring a smooth experience for both creators and respondents.
• Design and Customization: A good mobile forms software should allow you to tailor forms to your use case, whether it's simple feedback or complex workflows. Features like custom branding, templates, multi column form and field options make it easy to align forms with your business objectives, ensuring both functionality and aesthetic appeal.
• Advanced Functionality: Mobile forms automation software should include advanced features like AI-driven sentiment analysis, powerful reporting, and analytics. Workflow automation is also essential, allowing you to set up triggers based on form submissions and automate responses or actions, saving time and reducing manual effort.
• Use Case Flexibility: Every business has unique needs. Whether you’re conducting traditional surveys, hybrid forms, or an industry-specific solution, your mobile forms platform must be versatile enough to accommodate different use cases. A good mobile form tool will support everything from customer feedback to field inspections and onboarding.
• Offline Capability: For teams working in remote areas or environments with inconsistent connectivity, offline access is a must. The best mobile forms apps allow users to fill out forms even without internet, syncing the data once they’re back online. This ensures continuous data collection without disruption.
• Mobile App Availability: Finally, the availability of a powerful mobile forms app is essential for on-the-go data collection. A well-designed survey app allows users to complete tasks efficiently from their smartphones or tablets, making it a critical factor for businesses operating in the field or relying on quick feedback from customers.

13 Best Mobile Form Software at a Glance

9 Best Comprehensive Mobile Form Apps

Let us look at the best mobile form apps in this list, each offering powerful features for efficient data collection, feedback management, and seamless mobile integration, designed to meet the diverse needs of businesses across industries. 

1. Zonka Feedback: AI-Powered CX Mobile Form App 

Zonka Feedback is a powerful mobile forms app built for effortless data collection, whether online or offline. One of its key strengths is use case flexibility, adapting seamlessly to a wide range of business needs—from capturing leads at trade shows to conducting detailed field inspections or gathering real-time customer feedback in restaurants, retail stores, or on-site. Its offline capability ensures uninterrupted data collection in remote areas, with seamless syncing once internet access is restored.

With an intuitive drag-and-drop form builder and customizable survey question types, creating forms is quick and easy. Whether you're designing a simple feedback survey or a complex workflow, Zonka Feedback offers flexibility in customization and branding, making it suitable for businesses of all sizes.

It also offers powerful features like AI-driven sentiment analysis and automated workflows to streamline processes. You can trigger actions or send alerts based on form responses, saving time and ensuring you stay on top of important insights. Available on iOS and Android, this mobile form app allows teams to collect data on-the-go, making it a perfect tool for businesses operating in the field or seeking immediate feedback.

Top Features

• Collect data in remote or disconnected environments and sync later with offline data collection
• Capture a variety of information, including text, numbers, and photos with 40+ survey question types and features like conditional logic, branching, and skip patterns
• 100+ pre-built mobile form templates for lead capture, feedback forms, checklist forms, inspection forms, and more
• Monitor form submissions in real-time through your dashboard, with optional email and SMS alerts
• Customizable forms for specific use cases such as inspections, checklists, and feedback collection, etc.
• Create AI surveys and customize easily, with multi-language support and dynamic follow-up questions
• Use your mobile device as a feedback terminal for in-person surveys and kiosk data collection
• Leverage AI analytics to uncover customer sentiment, emerging themes, and areas needing urgent attention
• Integrate with major CRMs like Salesforce and HubSpot, helpdesks, and marketing tools to streamline workflows 
• Fully compliant with GDPR, HIPAA, ISO 27001:2022, and other essential data privacy standards 

2. SurveyMonkey: All-in-One Mobile Forms Tool 

Whether you’re in the office or on the move, SurveyMonkey app allows you to create, manage, and monitor surveys with ease both in online and offline mode. Designed for iOS and Android, this online form builder tool enables customers complete forms anytime, anywhere. With hundreds of mobile-friendly templates and real-time notifications, it’s easier than ever to gather actionable insights from customers, employees, or stakeholders.

SurveyMonkey’s intuitive interface, customizable forms, and secure data handling make it an ideal choice for businesses of all sizes looking to streamline their feedback processes, whether it’s customer satisfaction surveys, employee engagement polls, or market research.

Top Features

• Access and manage surveys from anywhere with the SurveyMonkey app for iOS and Android
• With SurveyMonkey Anywhere (available with Enterprise plans), collect data even without internet connectivity and sync later
• Choose from hundreds of mobile-optimized survey templates, including lead generation, customer feedback, employee engagement, and more
• Monitor survey responses in real-time with push notifications, ensuring you never miss important feedback
• Review, filter, and analyze survey results directly from your mobile device with advanced analytics
• Seamlessly work across desktop, tablet, and mobile, ensuring consistent functionality no matter where you are

3. SurveySparrow: Conversational Mobile Forms Tool

SurveySparrow is designed with a mobile-first approach, enabling you to collect feedback anytime, anywhere. Its conversational surveys are optimized for mobile devices that makes the feedback process more engaging and interactive. Whether respondents are on the go or working remotely, this mobile form app ensures smooth data collection across all devices—mobile, tablet, or desktop.

With offline surveys and the option to automate recurring surveys, SurveySparrow streamlines feedback collection for teams, whether gathering customer feedback, employee insights, or conducting market research. 

Top Features

• Collect feedback on the go with mobile-friendly, any-device-ready surveys, ensuring flexibility for respondents
• Improve response rates with engaging, conversational surveys that make the process feel interactive and personal
• Collect feedback anywhere, even without internet access, and sync data once back online
• Set up automated recurring surveys for feedback collection at scheduled intervals, saving time on manual processes
• Use customizable templates for quick survey creation, ranging from employee engagement to CSAT surveys
• Analyze and share feedback directly from your mobile device with detailed reports and insights
• Seamlessly connect with your existing ecosystem through integrations with tools like Slack, HubSpot, and Salesforce

4. truecontext: Mobile Forms App for Field Service 

TrueContext, formerly Pronto Forms, is a leading mobile forms software designed for field service teams that need to collect data on the go, even in remote or offline environments. Tailored for industries like construction, utilities, and healthcare, this online survey platform allows you to streamline data collection with customizable forms that are easy to deploy and use across mobile devices.

It stands out for its ease of use, allowing field technicians and non-technical staff to fill out forms quickly using a simple drag-and-drop interface. Advanced features like conditional logic, GPS tracking, and photo/video capture make it ideal for inspections, audits, and service reports.

Top Features

• Collect data in remote or disconnected areas with offline forms, syncing automatically once internet access is available
  
• Easily create and customize forms using a drag-and-drop interface, including advanced fields like GPS tracking, photo capture, and signatures
• Monitor submissions in real-time and access detailed reports to track field team performance and compliance
  
• Automate workflows with conditional logic, allowing forms to adapt to user inputs and streamline field service tasks
• Choose from pre-built templates for inspections, audits, maintenance, and safety checklists to accelerate deployment
• Works seamlessly across mobile devices and tablets, ensuring teams can collect data wherever they are
• Sync data with major systems like Salesforce, MS Dynamics, and other business tools to streamline workflows

5. Forms on Fire: Customizable Mobile Form Tool for Field Data Collection

Forms on Fire is a powerful mobile forms tool designed for businesses needing to capture real-time data in the field. Tailored for industries like construction, safety, and field services, it enables teams to collect data offline or online using customizable forms. The platform’s no-code drag-and-drop interface makes it easy for non-technical users to build forms, incorporating advanced elements like GPS, photo capture, signatures, and conditional logic.

Whether you're conducting inspections, managing inventory, or tracking timesheets, Forms on Fire supports seamless workflow automation and integrates with over 1,500 systems.

Top Features

• Capture data in real-time, whether online or offline, and sync automatically when internet connectivity is restored
• Create and customize forms using a no-code drag-and-drop builder, with advanced features like GPS, photo capture, and signatures
• Automate processes with conditional logic, dispatch, and pre-defined workflows for field services
• Access hundreds of templates for inspections, checklists, incidents, inventory management, and more
• Works seamlessly across mobile devices and tablets, ensuring easy data collection in the field
• Access maps, data lists, and reports on mobile device to make informed decisions in the field
• Integrate with over 1,500 systems, including Salesforce, QuickBooks, and other enterprise tools, to streamline workflows and data management

6. Formstack: Mobile Forms Tool for Easy Data Collection

Formstack is a powerful mobile forms tool crafted to deliver fully responsive, mobile-friendly forms that cater to businesses of all sizes. Seamlessly compatible with Salesforce survey tools, it effortlessly channels feedback and data into your CRM for smooth, centralized management. Ideal for teams capturing data on the go, Formstack adapts to any device, creating a smooth user experience without the hassle of scrolling or pinching.

Designed with ease of use and flexibility in mind, Formstack allows you to add features like conditional logic, e-signatures, and field validation to their forms. Whether you’re collecting customer feedback, processing payments, or handling surveys, Formstack simplifies the process with its intuitive interface and no-code customization.

Top Features

• Create custom mobile forms easily without the need for coding, using a no-code interface
• Streamline the submission process by showing or hiding form fields based on user input
• Capture electronic signatures directly within forms, ideal for contracts, agreements, and approvals
• Customize the appearance of forms with visually appealing designs to match your brand
• Automate workflows and integrate with over 50+ tools, including Salesforce, QuickBooks, and HubSpot
• Track form performance with analytics and data routing features for better decision-making
  

7. Jotform: Versatile Mobile Forms Software for Advanced Data Collection

Jotform reimagines mobile forms, allowing you to collect data anywhere, even offline, with fully responsive forms that work seamlessly on mobile devices and tablets. Designed for teams on the move—whether at a trade show booth, in the field, or managing operations remotely— this mobile form app offers advanced form fields to capture data like voice recordings, geolocation, barcodes, and electronic signatures, streamlining processes and enhancing data accuracy.

The app also boosts productivity with real-time push notifications and collaboration tools that allow you to assign forms to team members, track submissions, and manage approvals on the go.

Top Features

• Capture data anywhere, even without an internet connection, and sync automatically when back online
• Collect more than just basic data—use voice recordings, scanned barcodes, geolocation, and e-signatures for better data accuracy
• Get instant alerts when new submissions are received, ensuring you never miss important feedback
• Assign forms and approvals to team members, track form activity, and share feedback to boost team productivity
  
• Enterprise users can create custom-branded mobile apps to manage forms and submissions
• Eliminate paperwork by automating workflows and speeding up data collection tasks

8. Zoho Forms: Mobile Forms App for Field Teams & Remote Data Collection

Whether you're managing inspections, collecting customer feedback, or capturing data in real time, Zoho Forms streamlines data collection with powerful mobile-friendly features. Even in areas with poor connectivity, Zoho Forms allows users to work offline and sync data once back online, ensuring no information is lost. With features like geolocation tracking, barcode scanning, live photo capture, and e-signatures, Zoho Forms automates manual processes and helps businesses gather more accurate, comprehensive data.

From construction sites to tradeshows, Zoho Forms is a versatile tool that improves efficiency and boosts productivity, offering advanced workflow automation, task assignments, and instant notifications to keep teams on track.

Top Features

• Collect data in remote areas without internet access, and sync once you're back online
• Capture job site coordinates with geolocation tracking and autofill address fields for faster, accurate data collection
• Easily scan codes to fill out information, reducing manual entry errors
• Turn your mobile device into a standalone kiosk for data collection at events and tradeshows
• Take live pictures using your phone's camera and include them in your forms for visual data capture
• Obtain digital signatures directly on mobile devices for contracts, approvals, or client acknowledgment
• Receive instant push notifications on new submissions to stay updated on form activity
• Assign form entries as tasks, automate approvals, and manage requests seamlessly from your mobile device
  

9. forms.app: Order Collection Mobile Forms App

Forms.app is a versatile and user-friendly mobile forms tool that allows you to create, share, and manage forms, surveys, and quizzes with ease. Its drag-and-drop form builder enables to quickly create customized forms without any coding knowledge. Whether it’s for collecting customer feedback, processing orders, or registrations, this mobile forms app offers a sleek interface with powerful customization options.

With over 25 form field types, you can capture data in various formats, including payments, text responses, or conditional logic fields, all while ensuring smooth workflows.

Top Features

• Choose from a wide variety of fields, including text, dropdowns, signatures, file uploads, and payment options 
• Streamline the form-filling process by showing or hiding fields based on user responses
• Accept payments securely via the form using integration with popular payment gateways
• Build and manage forms directly from your mobile device, ensuring flexibility and accessibility
• Share forms via weblink, social media, or embed them on websites and landing pages
• Review and analyze form responses with in-depth statistics and visual data representation
• Connect with other tools like Zapier, Google Sheets, Slack, and more to automate workflows

Web Based Mobile-Responsive Form Tools

Now that we’ve explored tools with dedicated mobile apps, let's shift our focus to a different kind of flexibility: web based mobile-responsive form tools. These tools don’t require you to download anything—everything happens right in your web browser. Whether you're on a smartphone, tablet, or desktop, these forms adapt seamlessly to any screen size, providing an easy and accessible solution for data collection. If you’re looking for quick, reliable form creation without the need for an app, this category is for you. 

Let us look at the mobile forms tools that fit in this category. 

10. Typeform: Interactive Mobile Forms Tool for Engaging Surveys

Typeform is a web-based, mobile-responsive form tool that focuses on creating engaging, interactive forms. Known for its conversational approach, Typeform allows you to collect data in a way that feels more personal and less like a traditional survey. Whether it’s for customer feedback, lead generation, or market research, Typeform adapts beautifully to any screen, ensuring a seamless experience across mobile, tablet, or desktop.

Its drag-and-drop interface, combined with the ability to add multimedia like images, videos, and logic jumps, helps keep respondents engaged. While this customer feedback software doesn’t offer offline functionality, its mobile responsiveness ensures that users can fill out forms easily, no matter the device they’re using.

Top Features

• Typeform’s interactive, one-question-at-a-time approach makes forms feel more engaging and personal
• You can add images, videos, and GIFs to forms to make them more dynamic and interactive
• Use logic jumps to personalize mobile forms questions based on user responses, creating a more tailored experience
• Track responses in real-time, with the ability to export data to spreadsheets or integrate with other tools
• Choose from a wide range of templates and customize them to suit your brand and needs

11. Google Forms: Free Mobile Forms Tool for Basic Data Collection

Google Forms is a widely used, free tool for creating simple, mobile-responsive forms and surveys. Accessible through a web browser, this mobile forms tool ensures that forms work smoothly across devices without the need for an app. It’s particularly popular for quick, basic data collection tasks like customer feedback, event registrations, or internal surveys, thanks to its easy integration with Google Sheets and other Google Workspace tools.

While Google Forms doesn’t offer the advanced customization or features found in premium form tools, its simplicity and cost-effectiveness make it a favorite for personal and small business use. It's ideal for teams that need to gather data quickly and don't require complex workflows or heavy designs.

Top Features

• Forms automatically adjust to fit any screen size, ensuring a smooth user experience on mobile, tablet, or desktop
• Easily syncs with Google Sheets and other Google Workspace apps for streamlined data analysis and collaboration
• Collect as many responses as you need without worrying about limits, even on the free version
• Share digital forms with team members and collaborate on form creation and responses in real time
• Choose from a variety of themes and add images, videos, and logos to customize your forms
• Responses are automatically recorded and stored in Google Sheets for easy tracking and analysis
  

12. MS Forms: Mobile Forms Platform with Microsoft Ecosystem Integration

MS Forms, part of the Microsoft 365 suite, is a web-based form tool designed for quick, mobile-responsive data collection. Whether you’re conducting surveys, quizzes, or gathering feedback, MS Forms offers an easy-to-use interface that ensures online forms look great on any device. With real-time response tracking and built-in collaboration features, it’s an ideal tool for businesses and educational institutions already using Microsoft’s ecosystem.

Though it lacks some of the advanced customization features of other form tools, its simplicity and integration with Microsoft 365 make it an efficient solution for everyday data collection.

Top Features

• Forms are automatically optimized for all device types, ensuring easy access and submission
• Seamlessly integrates with Excel, Teams, OneDrive, and other Microsoft tools, allowing easy data analysis and collaboration
• Monitor form submissions in real time, with the ability to view and analyze data as it comes in
• Customize forms with themes, logos, and images to match your brand or event needs
• Share forms with colleagues for real-time collaboration, and work together on form creation and response tracking
• Create interactive quizzes and polls with automatic grading and feedback for educational or internal purposes
  

13. Paperform: Event Registration & Payment Collection Mobile Forms Tool

Paperform can be used to create dynamic, mobile-responsive forms that look and feel like landing pages. With this mobile form software, you can create highly customized forms for data collection, payments, surveys, and more, all without needing any coding skills. Ideal for small businesses, freelancers, and enterprises, it enables you to manage payments, schedule bookings, and automate workflows—all while ensuring that forms are fully responsive across devices.

Whether you’re running an e-commerce store, collecting client feedback, or organizing an event, Paperform’s combination of design flexibility and functionality makes it a versatile tool for any scenario.

Top Features

• Create visually engaging forms using an easy-to-use editor, allowing for text, images, and media embeds
• Accept payments directly through forms with integrations for Stripe, PayPal, and other gateways
• Personalize the form experience by displaying or hiding fields based on user responses
• Choose from a variety of pre-built templates, making form creation faster and easier
• Integrate with over 2,000 apps via Zapier to streamline processes and automate data flow
• Adjust colors, fonts, and layouts to align with your business's branding needs
  

Conclusion

In today's mobile-first world, having the right mobile forms tool is essential for any business looking to streamline data collection and boost productivity. Whether you're in the field, collecting customer feedback, or conducting inspections, mobile forms provide the flexibility, ease, and efficiency that traditional paper forms can't match. With options ranging from app-based tools to web-responsive platforms, there's a solution for every use case.

Zonka Feedback's mobile forms app offers powerful offline data collection capabilities, real-time analytics, and seamless integration with third-party tools—making it the best choice if you are looking to capture actionable insights on the go. Its AI powered text analysis, workflow automation and customizable surveys ensure that you not only collect data efficiently but also analyze and act on it to improve operations and customer satisfaction.

Ready to elevate your data collection process? Sign up for a 14-day free trial to get started and see how it works for your business!